Ofelia workflow
Your process exists. Now make it execute.
Ofelia Workflow turns any process into an orchestrated workflow. Built in hours, launched from Slack or Teams, governed and compliant by design.
The Problem
Every team has the process. Execution is where it breaks.
Procedures live in documents.
They get read once, interpreted differently every time, and never updated when the process changes. The real execution happens in email threads and Slack messages nobody can audit.
Recurring isn't consistent
The same workflow runs every week: onboarding, approvals, compliance checks. Different people, different interpretations, different outcomes every time.
Automation is a long project.
Traditional tools require IT, months of scoping, and a spec that's outdated by go-live. By the time it's live, the process has already changed.
Experience at scale
From a document to a running workflow.
Nothing in between.
Ask Ofelia to structure your workflow
Your process, structured in seconds.
Describe your process or point to existing documentation in your knowledge base. Ofelia structures the workflow: steps, owners, conditions — in seconds. No developer. No ticket.
Refine it in the visual editor
Adjust it until it matches exactly how you work.
Open the workflow in the visual editor. Add approval steps, adjust conditions, set notifications, define who handles what. A few clicks. No code. Your process, your rules.
Publish. It runs.
Every instance executes exactly as designed.
Triggered from Slack or Teams. Approvals fire. Notifications go out. Systems update. Handoffs happen. Every execution is governed and traced.
Not a no-code tool. A governed
execution layer.
Manual coordination and quick automations get the job done, until they don't. Ofelia Workflow is built for the processes that can't afford inconsistency.
| Manual Coordination | Shadow Tools | AI Assistants alone | Ofelia Agentic | |
|---|---|---|---|---|
| Execution | Depends on who's available | Per tool, per use case | Generate an answer, not actions | End-to-end, cross-team, every time |
| Governance | None | Partial, unaudited | None | Compliance and audit trail built in |
| Time to live workflow | Days of coordination | Quick to start, costly to maintain | Instant, but no enforced orchestration | Minutes from doc to running |
| Where it runs | Email, chat, hallways | outside any system | A seperate AI chat | Inside Slack & Teams |
| When the process changes | Retrain everyone | Rebuild the automation | None | Update once. Live instantly. |
use cases
30+ ready-to-deploy use cases.
Pick your starting point.
HR
IT
Finance & Procurement
Operations
"Onboard Marie, March 3rd."
HR - Employee Onboarding
Each stakeholder notified at the right time. IT, Facilities, HR, manager — coordinated automatically. Every mandatory step traced.
-42% onboarding cycle time
"HR answers the same questions 50 times a day. Manually. Inconsistently."
Policy Self-Service
Employees ask about remote work, leave, benefits — directly in Slack or Teams. Ofelia retrieves the right policy for their context and guides them to the next step.
-29% HR tickets
"Contractors get permanent access by default."
IT - Access Request & Provisioning
Manager approval, security review, automatic expiration. No orphaned permissions. Audit-ready by default.
-50% provisioning time
"Some changes skip CAB. Some skip testing"
Change Management / CAB Workflow
Standard, normal, and emergency changes. Each routed through the right process. ITIL-compliant. Full audit trail, every deployment.
-30% change-related incidents
"Deal signed with Acme, launch delivery."
Finance - Quote-to-Cash
From contract signature to first invoice. Billing terms verified, finance notified, revenue recognition captured at source. No manual check. No billing error at month-end.
2-5% revenue leakage recovered
"€80 software subscription. 8 people. 15 days."
Purchase-to-pay
Each stakeholder notified at the right time. IT, Facilities, HR, manager — coordinated automatically. Every mandatory step traced.
15 days → 1 day
Friday forecast. RevOps still chasing reps on Sunday.
Operations - Forecast to Pipeline
Every rep submits the same way, on time, with the right data. Pipeline gaps surfaced before the review. RevOps stops chasing. Leadership gets a forecast they can trust.
Forecast accuracy 60% → 90%
"Reps qualify on instinct. The CRM gets the leftovers."
Lead to opportunity qualification
Every lead qualified the same way. MEDDPICC criteria captured at the right step, decision makers mapped. Reps comply because the next move is obvious. The CRM finally reflects reality.
Sales cycle -30%
Experience at scale
What changes for your operations
Instant Adoption
Embedded in Slack and Teams. No new platform. No training. No change management. The workflow lives where the work already happens.
Business autonomy
Process owners design, refine, and deploy without an IT ticket. No months-long project. Full autonomy within enterprise governance.
Compliant by design
Every workflow inherits governance, traceability, and audit trails by default. Compliance isn't a review step. It's built into every execution.
Alive, not frozen
Procedure changes? Update the workflow. Ofelia orchestrates the new version instantly. No drift between what's written and what runs.
Cross-team orchestration
Approvals, handoffs, notifications across teams, systems, and countries. Orchestrated automatically. No manual chasing. No follow-up emails.
Execution you can measure
Every instance traced. Every step logged. Every exception flagged. From "did it happen?" to "where did it slow down?", answered in real time.
-30 to 50
%
Process Cycle time
Hours to deploy
Avg time to deploy
Zero
Manual coordination steps
The Ofelia Suite
Part of a unified execution spectrum
From a conversation in Slack to a mission-critical process application. Same BPA engine. Same governance. Three entry points.
Ofelia Assistant
You are hereThe AI-first entry point
AI agents that answer, guide, and act in Slack and Teams
Learn moreOfelia Workflow
You are hereGoverned workflow execution
Turn recurring processes into structured, automated workflows
Learn moreBonita BPM
You are hereMission-critical process applications
Enterprise-grade BPA for complex, regulated, business-critical processes
Learn moreAlready where your teams work.
Connected to your enterprise systems.
Frequently asked questions
How long does it take to go live?
First workflow in days, not months. No infrastructure project, no dedicated IT sprint. The process owner drives the deployment.
Can business teams really build this without IT?
Yes. The process owner designs and deploys the workflow. IT controls the governance layer — connectors, permissions, audit. Both sides work in their natural territory.
What happens when the process changes?
Update your workflow once. Ofelia enforces the new workflow immediately. No retraining. No version drift. No gap between what's documented and what runs.
How is Ofelia Workflow different from a no-code automation tool?
No-code tools automate tasks. Ofelia Workflow orchestrates processes — multi-user, multi-step, with approvals, governance, and a full audit trail. The BPA engine underneath has 15 years of enterprise heritage. No tool bolt-on.